As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff conducting operations in more than 90 countries, Fortrea is transforming drug and device development for partners and patients across the globe.
Reporting directly to our Head of Enabling Services, the Executive Assistant provides executive support in a one-on-one working relationship and serves as the primary point of contact for the internal and external constituencies on all matters pertaining to the team.
Responsibilities
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Completes a broad variety of administrative tasks for the leader and his team including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries and agendas- Plans, coordinates, and ensures the schedule is followed and respected
- Researches, prioritizes, and follows up on incoming administrative issues and concerns (employee onboarding/offboarding matters, managing consultants and temporary workers, hardware/software matters, etc).
- Determines appropriate course of action, referral, and response
- Occasionally assists in the preparation of PowerPoint presentations
- Provides bridge for smooth communication between internal departments, demonstrating leadership required to maintain credibility, trust, and support with executive leadership team
- Prepares expense reports, purchase requisitions and other miscellaneous forms
- Arranges programs, events, and conferences by arranging for facilities and caterers, issuing information/invitations, coordinating speakers, and controlling event budget
- Maintains finance & accounting team distribution list in coordination with HR
- Maintains Teams channels for Global Enabling Services organization and the Leadership team
- Periodically assists in coordinating travel for members of the leadership team
Education and Training
- Bachelor’s degree preferred.
Experience
- Demonstrated proficiency in Microsoft Office
- Must have the ability to manage diverse volume of work and manage appropriate priorities
- Able to remain extremely professional, composed, and competent in multi-task, rapid change environment
- Proven discretion with highly confidential information/documents
- Excellent written and verbal communication skills with the ability to professionally interact with all levels of the organization
- Exceptional attention to detail
- Solid experience with scheduling and travel coordination
- Flexibility in work schedule for crunch periods is required
Labcorp's Clinical Development and Commercialization Services business is now Fortrea in connection with its planned spin-off from Labcorp, which is expected in mid-2023. Fortrea’s spin-off from Labcorp is subject to satisfaction of certain customary conditions. This spin-off will position both organizations for accelerated growth and allow each to focus resources on distinct strategic priorities, customer and employee needs and value creation opportunities. As a provider of phase I-IV clinical trial management, regulatory guidance, patient access solutions and market access consulting, Fortrea will partner with both emerging and large pharmaceutical, biotechnology, device and diagnostic companies to drive healthcare innovation and improve the lives of patients worldwide.
Fortrea is looking for problem-solvers and creative thinkers who are passionate about breaking down barriers faced by sponsors of clinical trials, and who are committed to helping transform the development process to get promising life-changing ideas and therapies to patients faster. Join us as we cultivate a workspace where all employees have the opportunity to grow and make impacts on a global scale. For more information and questions related to Fortrea, please visit www.fortrea.com.
Labcorp is proud to be an Equal Opportunity Employer:
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