AP Representative - Expenses

 

Overview:

Purpose:

Coordinate and process complicated Domestic and Foreign Merchandise payments. Prepare and process Wire Transfer/Draft payments. Reconcile prepay Merch Vendors and prepare prepay payments. Assist with the resolution of complicated payment issues.

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Responsibilities:

Core Accountabilities:

• Manage and help prioritize the processing of Domestic and Foreign Merch Invoices.
• Ensure prepayments are processed within strict guidelines.
• Process payments for EDI Merch vendors.
• Manage prepay vendor payments.
• Review over tolerance invoices and new vendor set-ups.
• Prepare and process wire transfers and draft payments.
• Reconcile and breakdown debit note packets PNWS.
• Review and process various merch claims.
• Communicate with Vendors, Merchandising, and Warehouse to resolve any outstanding payment issues.
• Work on special projects as assigned.
• Complete Journal entries as needed at month end.
• Process invoices in an accurate and timely manner to avoid financial impact to the company.

Qualifications:

Education/Experience Required:

• Associate’s degree; Accounting or Finance emphasis preferred.
• 3-5 years of accounts payable experience, preferably within a retail company.
• Strong accounting background with knowledge in Inventory and Cost Accounting.
• Knowledge of monthly account reconciliations.
• Strong experience working with financial systems.
• Ability to work with limited supervision in a fast pace environment and respond with urgency.
• Ability to work well with external vendors and internal stakeholders.
• Effective written and verbal communication skills; legible handwriting is a must.
• Good organization skills and ability to handle multiple tasks at one time.
• Key boarding and 10 key by touch skills that support processing a large volume of invoices on a daily basis.
• Proficiency in MS Office Suite, including Word and advanced Excel skills; v-lookups, functions, and pivot tables.
• Proficiency in MS Outlook, including group mailbox management.
• Ability to balance a strong presence with a high level of approachability, encouraging and eliciting associate feedback and interaction.

Physical Requirements:

The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job.

• While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
• The associate must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Ability to work in open environment with fluctuating temperatures and standard lighting.
• Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
• Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.

Position Type/Expected Hours of Work:

This is a full-time position. As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.

Other Considerations:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

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